Party Reservation Information

Thank you for your interest in reserving a portion of the picnic area for your small event. As a privilege of your membership, you may submit a party request if you are interested in inviting more than 10 non-member guests at one time to the club.  The reservation must be submitted at least 2 weeks in advance.  The maximum number of non-member guests permitted is 30, with 50 being the total allowable size of any party (members and non-members). Please read all of the information below carefully, before you fill out the form, so that you fully understand the process. 

If you have any questions please email manager@ihclub.com.

Process for reserving a party:

1. Please view the IH Club calendar here and choose a day and time that does not have another party reservation listed or a club sponsored event.
2. Fill out the below form to request a date and time.
3. Your party will be reviewed by the club’s general manager and either be approved or denied.
4. If approved, you will receive an email with approval. Your party is not booked until you receive an approval email.
5. If denied, the club’s general manager will email you with the reason for the denial and whether or not another date can be chosen.

The IH Club typically only hosts one event per day and the event may not overlap with a swim team, social, or racquet sport event. We do not allow parties on holiday weekends, home swim meet days, swim/dive banquet day, and after 4pm on Family Fun Fridays.

Reservation Terms:

1. Parties may not be more than 3 hours in length, and must end at least 30 minutes before the pool closes.
2. The final count of non-member guests along with a list of non-member guest names must be sent to the general manager at manager@ihclub.com at least 48 hours prior to the party.
3. The member host should check in with the manager on duty upon arrival at the club.
4. All guests of the party are expected to adhere to IHC rules and code of conduct.
5. The party member host is responsible for all actions of their guests, and will ensure that each guest signs in at the front desk using the Guest Registration/Release of Liability log.
6. Parties will take place in the picnic area where there are picnic tables and grills for use.
7. A ratio of 1 adult for every 5 children (13 and under) is required.
8. For safety reasons, you are required to provide one “Water Watcher” for every 10 children. This person is a designated adult who is solely responsible for actively supervising children in and around water.  This role can be rotated among multiple adults.  For more information see the National Drowning Prevention Alliance.
9. To ensure proper staffing, members hosting more than 20 non-member guests will be charged an additional fee of $50.
10. Standard guest fees apply and will be charged to the member host account.
11. The party member host must completely clean up the party area and dispose of all trash at the end of the party.
12. The party member host should ‘check out’ with the manager on duty before leaving the club to be sure the area is clean.
13. This request requires approval from the general manager and is not finalized until approval is received.