Swim Team Parent Volunteers

Volunteer Roles

Clerk of Course
(4 in total, all meets)

Manage the clerk of course table for the Indian Hill Club team only. This job is for the entire meet.

Boys/Girls Organizer
(10 in total; all meets)

Work with simmers who are ages 8 and under and 9-10. Ensure swimmers are lined up behind the starting blocks in the correct order and in time for their race/relay according to the meet lineups which are provided by the coaches. There are a total of 10 organizers per meet as follows:

  • 3 – organizers for 8 and under girls
  • 3 – organizers for 8 and under boys
  • 2 – organizers for 9-10 girls
  • 2 – organizers for 9-10 boys

The role is for the entire meet, through there are breaks when the older kids are swimming.

Stroke/Turn Judge
(4 in total: 1 turn and 1 stroke for each half; all meets)

Watch swimmers in 3 lanes (either 1-3 or 4-6) to ensure they are swimming legal strokes and turns. Disqualify swimmers who do not swim legal stroke/turns. This job is for half of the meet and you must remain in the position for the entire half (no breaks). Requires attending a 1 hour training session before the first meet.

Place Judges
(2 in total: 1 each half; all meets)

Watch finishes and record the order in which each lane placed in the race. This job is for half of the meet and you must remain in the position for the entire half (no breaks).

Timer
(12 in total: 6 per half; all meets)

Time swimmer in your lane and record time on the lane slip. There are 2 timers per lane and times are averaged together. Must pay close attention to meet starter. This job is for half of the meet and you must remain in the position for the entire half (no breaks).

Head Timer
(2 in total: 1 per half ; home meets only)

Keep two back-up stop watches running in case one of the timers has a problem with their stopwatch. This job is for half of the meet and you must remain in the position for the entire half (no breaks).

Runner
(2 in total: 1 per half, home meets only)

Collect lane slips from timers and place slips from the place judges after each race and deliver them to the ribbon table. This job is for half of the meet and you must remain in the position for the entire half (no breaks). Requires much walking.

Ribbon Table—Place Sheets
(2 in total; all meets)

Receive place sheets from runner and verify with times from lane slips to determine official placement for all races. This job is for the entire meet. Place finished label on ribbons.

Ribbon Table – Score Keeper
(1 in total; home meets only)

Keep a running tally of the meet score based on the points awarded to the top finishers in each event. This job is for the entire meet, though there may be breaks.

Frequently Asked Questions

What time do I need to arrive at the meet?
If you are a first-half worker, you need to arrive at least 30 minutes before the meet is scheduled to start. If you are a first-half stroke/turn/ place judge, timer, or lane slip runner, you must attend a brief meeting 15 minutes before the start of the meet. The location of the meeting will be announced over the speaker. If you are a second-half worker, you should arrive by 7:30.

Where do I report for my job?
This depends on what job you are doing and whether you are a first or second half worker as follows:

  • Clerk of Course
  • Age Group Parents
  • 1st Half Judges, Timers and Runners: Go to the pre-meet meeting
  • 2nd Half Judges, Timers and Runners: See the 1st half person you are replacing
  • Ribbon Table: Go to the ribbon table

Do I need any special training?
The only positions that need special training are stroke and turn judges. Training for these positions involves attending a 1 hour clinic. Certified YMCA or USA swimofficials do not need to attend the clinic in order to be a turn or stroke judge. For all other positions, training is provided “on the job.”

How will I know what to do?
If you are a timer, judge, or land slip runner, this will be explained at the pre-meet meeting. For all other positions, an experienced meet worker will show you what to do.

Will I get a reminder that I am supposed to work?
Yes, you will receive a reminder phone call and/or e-mail the day before the meet.

What do I do if I am signed up to work a meet but can’t work that meet?
Contact someone who is working another meet and work a trade with them.